TemplatesSoil sampling
Soil sampling log for collection and shipping
This free PropelMapper log lets the agronomist follow each sample bag back to the ground it represents.
- PDFDownload the printable formPDF · 57 KB
- WordDownload the editable formDOCX · 15 KB
- ExcelDownload the log tablesXLSX · 18 KB
Excel includes collection and shipping tables with sample and guidance sheets. PDF and Word include the blank log and fictional Ostrander Farms example.
Example: the completed form
Filled in for Ostrander Farms, a made-up farm.
Soil sampling log
Sample · fictional example
Field, order and collection conditions
Planned and actual collection method
Bag-by-bag collection record
| Sample ID | Grid point or zone | Latitude | Longitude | Depth (in) | Cores | Notes |
|---|---|---|---|---|---|---|
| OST-N80-01 | Point 1 | 41.3512 | -89.1234 | 0 to 7 | 8 | None |
| OST-N80-14 | Point 14 | 41.3530 | -89.1201 | Skipped | 0 | Standing water by the waterway; resample when dry |
| OST-N80-22 | Point 22 | 41.3541 | -89.1189 | 0 to 4 | 8 | Probe hit rock at 4 in on most cores |
| OST-N80-31 | Point 31 | 41.3552 | -89.1170 | 0 to 7 | 8 | Moved 40 ft east, off an old fence line |
Shipment and laboratory receipt
| Box | Sample IDs | Shipped | Carrier and tracking | Lab received |
|---|---|---|---|---|
| 1 | OST-N80-01 to 16 (14 skipped) | October 22 | Dropped off at the lab | October 22 |
| 2 | OST-N80-17 to 31 | October 22 | Dropped off at the lab | October 22 |
Exceptions for the agronomist
propelmapper.com/templates
Check the bags against the log before shipping
- Record the collection. Save actual location, depth and core count for each sample. Separate the grower’s account of past applications from what you observed.
- List what went in each box. Match bag IDs to the submission and note gaps. Save the shipment date and tracking number or hand-delivery record.
- Confirm laboratory receipt. Enter receipt when the lab confirms it. Keep original results and units matched to sample IDs, and identify points still awaiting collection. The log supplies no lime or nutrient recommendation.
Soil sample IDs and sampled areas
The same sample ID needs to appear on the map, bag and laboratory submission. The dated plan and receiving lab’s instructions establish the intended depth, layout, handling and tests. The collection note explains where the work differed from that plan.
Keep a planned point in the log even if it could not be sampled. Record why you skipped it, the actual depth if cores were shallow, or the new location if a point moved. Those notes help the agronomist understand what the bag represents.