Ownership and access for field notes and reports

When an advisor leaves, the farm’s history in PropelMapper still belongs to the team.

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Disease scouting - Ridge Field: letterhead, visit details, At a glance with the numbered findings and next step, and the visit map. — Example account: Prairie Agronomy. Disease scouting - Ridge Field.

In one line each

Owner: Your team
Export: PDF · Word
Hosted: United States

Your places

Ownership

Your team, not one person

It belongs to your team

Every visit, note, photo, recording, reading and report is filed under the place it is about and owned by the team, not by the person who recorded it. When someone leaves, the record stays with the account.

We don't train on your data.

Export

PDF · Word

Report downloads in PDF and Word

Every report downloads as a PDF or an editable Word file.

Those exports do not include every original recording, photo or attachment. If you need a complete transfer, tell us which files and records you need before planning the move.

Sign-in and report history

Admin · member

Each person signs in as themselves

Everyone on a team has their own account and signs in with the same email on the phone and the desktop. Admins decide who is on the team; members record visits and prepare reports.

Signing a report freezes it at that version. A change makes a new version, and the signed one is kept, marked superseded, with who signed it and when.

On the phoneNotes and photos stay on the phone until they upload, and the app shows what is waiting.

Return visit by a colleague: the earlier report and the new note

When a farm moves to a new manager, they read the earlier report before making their own notes.

“Hartley Home Farm, the field crossing. I have taken this farm over from my colleague. The repair the owner approved in the earlier report is done, and the gravel on the west edge held through this week’s rain. New photo from the same spot.”

At a glance

The crossing repair approved after the earlier inspection is complete, and the gravel along the west edge held after this week’s rain. A new photo was taken from the stop in the earlier report.
The new manager will confirm the finished repair with the owner.

Observations

The crossing repair approved after the earlier inspection is complete, and the gravel along the west edge held after this week’s rain. A new photo was taken from the stop in the earlier report.

The new manager will confirm the finished repair with the owner.

After your review

Account access

Team membership

Access when another advisor takes over

Before handing a farm to another advisor, check that they can open its places, latest signed report and unfinished tasks. Remove access that is no longer appropriate through the team’s admin.

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Hosting

United States

Hosted in the United States

The PropelMapper app at app.propelmapper.com, its database and your uploaded files are hosted in the United States. The database is backed up every hour, and backups and files are copied to a second US region.

Payments go through Stripe. Card and bank details are entered on Stripe’s checkout and never reach our servers. A small number of other service providers help run the product, Mapbox for the maps for example; ask us for the current list.

Security review

Security reviews and certifications

We have no SOC 2 report or ISO 27001 certification. If your organization requires either, contact us before choosing a plan.

Security questionnairesSend us your requirements. We will answer what we can in writing.

Our commitments and your responsibilities are set out in the Privacy Policy and Terms and Conditions.

Send us your data and access questions

Ask about hosting, team access or the exports your organization needs.

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