Who it’s forFarm and land managers
Farm inspection reports for the owner
PropelMapper turns your farm inspection notes, photos and tenant conversations into a report you can read, add your advice to and send to the owner.
Used by field teams at
Farm inspection with a tenant repair request
Today’s route puts the day’s scheduled farms in driving order, and 30 and 60 minute drive time shows which stops belong together before the truck leaves the yard.
You meet the tenant at a crossing where the last rain has washed gravel away from the edge. You photograph the crossing, mark the spot and say what you can see into your phone. The tenant tells you when the damage appeared and asks about a repair before the next field operation.
Your notes and photos save on the phone even if there is no service at the crossing. Once they upload over a connection, we put the farm, location and conversation into a first version of the inspection report. The tenant’s explanation stays attributed to the tenant.
You read the report with the photos and recording beside it. You correct the location if needed, describe the repair you recommend and ask the owner for the approval you need. The owner can see the damage and your request in the same report, even if they have not been to the farm.
Once you sign, the owner gets it on your letterhead as PDF and Word, with no account to set up, and confirms with one link that it arrived. When the question is drainage or crop condition, add the NDVI pass, the soil survey or the terrain view so the owner sees what you saw. Layers clip to the field boundary. A return visit can start with that photo and the question still waiting for an answer. If a colleague takes over the farm, the earlier report is there with the owner’s contact and the farm’s other visits.
Owner report on farm damage
The reason for the inspection sets the direction of the owner’s report. An owner asking about a damaged crossing needs the location, its visible condition and your proposed next step. A wide photo shows the approach as well as the detail of the washed edge. The field name helps an owner managing several properties place the issue without a separate phone call.
The tenant’s account may explain when the damage appeared or why access matters now. The report attributes that account and distinguishes it from what you saw. If you have not measured the damage, obtained a price or checked another entrance, it explains what still needs to be established. The report can ask for permission to arrange work without presenting an unconfirmed cost or completion date as settled.
Crossing repair request: what you said and what the report says
Example repair note and owner-report wording. Keep observations, the tenant’s account and requested work in separate report sections.
“Hartley Home Farm, field crossing. Gravel has washed away along the west edge. I took a photo and marked the crossing. The tenant says it happened after the last rain. I want the owner’s approval to arrange a repair before the next field operation.”
Ashgrove Farm Management
Crossing repair request - Hartley Home Farm
At a glance
Gravel has washed away along the west edge of the field crossing. The photo and saved location show the crossing inspected. The tenant said the damage appeared after the last rain.
The manager requests the owner’s approval to arrange a repair before the next field operation.
Observations
Gravel has washed away along the west edge of the field crossing. The photo and saved location show the crossing inspected. The tenant said the damage appeared after the last rain.
The manager requests the owner’s approval to arrange a repair before the next field operation.
After your review
Example account: Ashgrove Farm Management
Repair approvals and return inspections
An approval request and a completed repair are different entries in the farm’s history. After sending the report, you can keep the unanswered question with the visit and assign a task with a date. At the return inspection, the earlier photo gives you a reference for the condition you find. An invoice, a tenant’s update and your own inspection each provide different information about the work.
For a report covering several stops, the decisions the owner needs to make belong near the beginning, supported by locations and photographs. The report also explains which areas you visited and which you could not reach. We assemble the visit notes into a report draft; you decide which findings need the owner’s attention and what you recommend.
Know which farms need another walk
Review farm coverage before planning the next inspection round, then check how long the owner reports take to sign.
Explore Insights
Example account: Ashgrove Farm Management
Who it’s for
PropelMapper fits farm and land managers who visit farms on an owner’s behalf. You bring the tenant conversation and your assessment of the farm; we help put them in writing for the person who needs to decide what happens next.