TemplatesHerd visit
Herd health visit record for advisors
This free PropelMapper record tells the herd team which animal or group you checked and when each test was taken.
- PDFDownload the printable formPDF · 60 KB
- WordDownload the editable formDOCX · 15 KB
- ExcelDownload the log tablesXLSX · 15 KB
Word can be adapted to the practice; Excel holds repeat rows; PDF provides a printable record. All include a fictional example whose treatment entries are not instructions to use.
Example: the completed form
Filled in for Brookside Dairy, a made-up herd. Treatments and doses are examples; the herd's own vet plan decides.
Herd health visit record
Sample · fictional example
Herd, purpose and participants
Dated source records
Findings by group and pen
Individual animal examinations
| Cow ID and pen | Reason seen | Findings | BCS | Treatment and withdrawal | Follow-up |
|---|---|---|---|---|---|
| 2214, fresh | Fresh check, day 5 | Hollow flank, low intake, ketone test positive | 2.75 | Drench per herd ketosis protocol; withdrawal as on the label | Retest Oct 9 |
| 1987, pen 2 | High SCC, two tests | Clinical mastitis, left rear quarter | 3.0 | Per mastitis protocol; milk withdrawal to Oct 12 per label | Culture result Thu |
| 2301, fresh | Retained placenta | Temp normal, eating, discharge as expected | 3.25 | None today | Recheck next visit |
| 1840, pen 2 | Lame | Suspected sole ulcer, right hind | 3.0 | To the trimmer | Trimmer Oct 10 |
Agreed work and return visit
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Filling in the herd health record
- Identify each record. Put the animal or group ID on observations and tests. Keep the feed lot, date, method and units with feed measurements, and the sensor location and time with environmental readings.
- Record the professional’s instructions. Name the veterinarian or nutritionist who gave them. Copy the supplied treatment, ration or withdrawal directions accurately; this form supplies no diagnosis or treatment plan.
- Read back the agreed work. Confirm the action, responsible person and review date with the herd team. Bring forward unfinished work from the last visit.
Animal IDs for each test and finding
A milk result and a pen observation may belong in the same report, but each needs its own date and animal or group. The visit record helps the herd team follow that distinction through the veterinarian’s or nutritionist’s instructions.
Keep laboratory collection dates separate from today’s visit. For body-condition scores, save the scale, scorer and animal or group; Penn State’s scoring guide explains the method. Retain original SCC reports with cow IDs, dates and units, as context for the herd veterinarian’s evaluation (Penn State, 2025).