Crop scouting report template with examples

This free PropelMapper form gives the grower your finding and advice, and the next scout the sample locations behind them.

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Disease scouting - Ridge Field: letterhead, visit details, At a glance with the numbered findings and next step, and the visit map. — Example account: Prairie Agronomy. Disease scouting - Ridge Field.

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The PDF and Word files include a blank report, field instructions and the fictional Willow Creek Farm example. For a finished client copy, read the signed sample report with its field maps, observations, next steps and advisor sign-off.

Example: the completed form

Filled in for Willow Creek Farm, a made-up farm. Products and rates shown are examples, not a recommendation for your fields.

Visit details

Grower: Willow Creek Farm (Dana Holt)
Field name and number: North 80, FSA field 3
Crop and hybrid or variety: Corn, hybrid 112-day, planted May 2
Date and time on the field: July 18, 9:40 to 10:25
Weather at the visit: Sunny, 84 °F, wind SW 8 mph, 0.6 in rain on July 15
Scout: J. Ruiz

At a glance

Gray leaf spot · Stops 4 and 5, creek bottom; lower leaves · Lesions on 3 leaves below the ear, 20 % of plants
Japanese beetle · Field edge by the road · Some silk clipping on edge rows
Waterhemp · Stop 2, sprayer skip · Patch about 30 by 10 ft, above the canopy

Recheck July 25

Readings

Readings: Crop scouting report - North 80, FSA field 3
Reading	This visit
Stand countplants / acre · 33, 32, 32 plants in three 1/1000-acre samples	32,333

Sign-off

J. Ruiz, July 18

Fictional example

Observations

Gray leaf spot

Problem: Gray leaf spot · Where in the field: Stops 4 and 5, creek bottom; lower leaves · How much: Lesions on 3 leaves below the ear, 20 % of plants · Threshold used: State extension fungicide guide at VT to R1 · Photo: P1 to P3

Japanese beetle

Problem: Japanese beetle · Where in the field: Field edge by the road · How much: Some silk clipping on edge rows · Threshold used: State extension guide (silk clipping during pollination) · Photo: P4

Waterhemp

Problem: Waterhemp · Where in the field: Stop 2, sprayer skip · How much: Patch about 30 by 10 ft, above the canopy · Threshold used: None; note for next season · Photo: P5

How the field looks

Even stand at VT, good color. Gray leaf spot on the lower leaves in the low ground along the creek, below the ear leaf so far. No action today; recheck in 7 days.

Growth stage

VT, a few plants at R1

Scouting pattern and stops

W pattern, 6 stops, plus the creek bottom

Recommendation

No fungicide today. If lesions reach the ear leaf by the recheck, consider a fungicide at R1 to R2 on the creek bottom.

Action needed

Monitor

Recheck date

July 25

Filling in the crop scouting report

Fill in the samples. Record each stop, crop stage, raw count and measured area. Keep checks of damaged patches separate from routine samples.
State the advice. Name the action and the person giving it. Keep an uncertain identification marked as uncertain.
Arrange the return visit. Write who will check again, when, and what they need to resolve. Review the report against the original notes and photos.

Crop scouting report: read the guide

Scouting findings and sample locations

The grower reads the finding; the next scout needs to retrace it. The sample table holds where you stopped, what you counted and how far the observation applies. A damaged patch can have its own entry beside the routine field samples.

For corn, record cut plants and larval size using Iowa State’s black cutworm scouting method. For soybean aphids, retain whole-plant counts, crop stage, percent of plants infested and population trend using University of Minnesota’s soybean aphid guide. Both sources accessed October 29, 2026. Keep the regional threshold with its sampling method; the form does not choose a treatment.