CustomersFarmland management
Peoples Company’s farm visits and owner reports
Peoples Company managers use PropelMapper to record farm inspections and prepare owner reports.
“I had to have my notes open on a different screen, and I'm rereading my notes here, I'm reading them in the report, and I'm tweaking little bits and pieces of language.”
Jim G.Farm Manager, Peoples Company Map: central Iowa farmland from PropelMapper’s example records, not Peoples Company’s farms.
Preparing and reviewing the owner’s report
Jim describes reading notes on a separate screen while editing the report. Kyle describes the time the office spent reviewing managers’ write-ups.
Peoples Company manages farmland in Iowa and the Midwest. Managers record inspections for owners, and the office reviews the reports.
“It just takes our managers a lot of time to put this stuff together. And then we spend a ton of time having to review these and go through them.”
Kyle W.Head of Farm Management, Peoples Company The manager’s visit and the office review
Jim G. uses PropelMapper to record observations during the inspection. Kyle W. describes reviewing the reports in the office. The recordings carry the manager’s findings from the farm to the people preparing the owner’s copy. In the web app, the office can read any draft beside the farm manager’s recording and photos before it is signed. Insights shows coverage across every owner’s farms and which owner reports are still ready to sign.
“For us, it's awesome because then we can really go out and just do our job. We don't spend our life writing reports.”
Jim G.Farm Manager, Peoples Company From the field recorder to the office reviewer
- Jim records the inspection while he is on the farm.
- Kyle describes receiving reports within the day.
“We come up with these things and then you guys make it happen.”
Kyle W.Head of Farm Management, Peoples Company Checks for your own visit report
These checks help readers of Peoples Company’s account prepare a record for their own visits.
Prepare a report for an owner who was not there
When planning your own farm inspection, you start with the question the owner needs answered. You identify the farm and the areas to visit, then look at the previous report for an outstanding repair request or an area that could not be reached last time. During the walk, your notes distinguish what you see from what the tenant tells you.
For a damaged crossing or fence, one photo can locate the issue and another can show the detail. The field or entrance name explains which part of the farm it serves. In the owner’s report, your recommendation belongs beside the finding, with the approval or information you need. A cost or completion date that is still unknown remains an open question.
Give the reviewer enough context to check the report
Where a manager makes the inspection notes and someone else reviews the report, both people need the same place names and source material. A reviewer should be able to match a finding to the original voice note and photo. You check names, dates and directions before signing, especially when the report covers several stops on a farm.
We organize uploaded notes into a draft report; your team supplies the assessment and the final review. The closing paragraph states the decision needed, the person expected to act and the intended follow-up. A return visit adds a fresh dated observation. A repair request and a later inspection of that repair belong to different visits, each with its own supporting photos.
A report from the farm to the owner
The owner’s copy carries the photos, the map and your recommendation, on your letterhead, as PDF and Word.