What we do instead is make mistakes easy to catch and less likely to repeat. Your team keeps a vocabulary in Settings, under Terms: hybrid numbers, product names, growth stages and the names growers use for their fields. Adding a word there helps every later transcript spell it right.
The original recording stays with the visit. If a sample depth or a field name looks wrong in the draft, play the note back, fix the wording and carry on.
Readings you say out loud, such as a stand count or a soil depth, are pulled into the visit form, where you can check each number against what you said. Read the report against the original recording and check the recommendation before signing and sending.
Recording works with no signal. Turning it into text waits until the phone has a connection.
Set up terms and reading names
In Settings, Terms, keep the names and words the team says in the field. Terms belong to the whole team, so a word one person adds helps everyone. In Settings, Metric types, set the reading names and their synonyms, so a stand count said three different ways lands in one column. PropelMapper pulls those readings from the transcript, and each value appears in the visit form for you to confirm or edit.
Say the number and the unit together, and name the field, sample or animal before the value. A number heard correctly still needs its subject, so the habit matters as much as the microphone.
Check the draft against the recording
When a name, date or reading looks off, open the recording and listen. The transcript, the readings and the draft all come from that one recording, so one listen settles it. Fix the wording, add the interpretation your client needs, then sign.
Transcription turns speech into text. The advice in the report is yours: you add it, check it and sign it.
A recording made with no signal stays on the phone until it reconnects. The upload, the transcript and the draft then follow in that order.
Last checked: November 6, 2026